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Governance at NOVACORE AI is designed for institutional credibility with enterprises, public authorities, banks and investors — not as a compliance checkbox, but as a structural commitment to disciplined decision-making.
NOVACORE AI's governance framework is built on three structural pillars — board oversight for strategic decisions and capital allocation, a documented risk register that tracks market, financial, security and execution risk with named owners, and a formal claims discipline that separates verified operational facts from development status and long-term vision. This framework is applied consistently across all four divisions and is reviewed by the board at each meeting to ensure it remains proportionate to the company's stage and scale.
Capital allocation, major commercial commitments and strategic milestones require board visibility and approval. The board meets regularly to review performance against the roadmap, assess risks and approve decisions that exceed delegated management authority. Board minutes are maintained in the corporate repository.
A documented risk register tracks principal risks across all divisions — market, financial, technical, security and execution — with named owners, severity ratings and mitigation plans. The register is a standing agenda item at every board meeting. Each risk is reviewed for changes in likelihood, impact and the effectiveness of existing controls.
A formal claims register classifies every public-facing statement into one of four categories: verified (operational today), under development (in active build), planned (committed to roadmap with funding) and vision (long-term strategic intent). No public statement is released without classification against this register. This discipline ensures that customers, partners and investors receive an accurate picture of the company's actual capability.
As the company matures, the board will establish formal committees — including audit, risk and remuneration — with documented terms of reference and independent membership where required by regulation or investor expectation. In the current phase, committee functions are performed by the full board with external advisory support where specialised expertise is needed. The committee structure will be formalised in advance of any institutional capital round and published here as part of the corporate governance disclosure.
| Instrument | Purpose | Status |
|---|---|---|
| Claims register | Classifies every public statement into verified, development, planned or vision categories to prevent conflation of capability with aspiration | Active |
| Risk register | Tracks principal risks across all divisions with named owners, severity ratings, mitigation plans and board-level review cadence | Active |
| Corporate repository | Holds all registration documents, contracts, intellectual property records, board minutes and compliance evidence in a structured, access-controlled system | Active |
| Information security policy | Defines security management requirements, access controls, encryption standards and incident response procedures across all company operations | Active |
| Data protection programme | Establishes GDPR roles and responsibilities, maintains the processor register, documents data subject request procedures and conducts regular privacy impact assessments | Active |
| Code of conduct | Sets expectations for ethical behaviour, conflicts of interest, confidentiality and professional standards for all employees, contractors and board members | Active |
| Compliance monitoring programme | Scheduled internal reviews of compliance with governance instruments, regulatory obligations and customer contractual commitments, with findings reported to the board | Active |
Beneficial ownership records, director identification and mandates are maintained in the corporate repository and disclosed in accordance with Romanian law and EU transparency requirements. These records are available to qualified counterparties under mutual non-disclosure agreement and are filed with the Romanian Trade Registry as required by applicable legislation.
The company engages external auditors for statutory financial audit as required by Romanian law. As the company scales toward institutional investment, it will commission independent governance reviews, information security assessments and compliance audits against relevant frameworks. The scope, findings and remediation actions of each external review will be summarised for the board and, where appropriate, published in abridged form on this page to maintain transparency without compromising commercially sensitive detail.
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